SCC Bylaws


BY LAWS OF THE SEMINARIAN COMMUNITY COUNCIL - as of Spring 2009

I.    STATEMENT OF INTENT:  The seminarian Community council (SCC) seeks to enrich the lives of the entire seminary community in social, cultural, and spiritual ways by offering a forum for matters of concern brought to the body and by acting as an advocate for the student community.  The council shall endeavor to impartially represent the student community in matters both within and outside the seminary community.  

II.    SCC MEMBERSHIP AND MEETINGS:
a.    The Membership of the SCC shall be composed of all matriculating students registered with LTS.  Regular meetings shall be held at least once a month in the fall and spring semesters, date and time dependent on other seminary events, with a minimum of four meetings each semester.  Each and every members of the SCC is considered a full member and will be granted voice on all matters.  However, only the executive committee will be given voting privileges on general business.  Two thirds of the executive committee must be present in order to constitute a quorum and to conduct business.  Voting privileges will be given to each member of the SCC in matters concerning amendments on this constitution and the election of officers and representatives.  
b.    Meetings shall remain consistent with the agenda which will be posted 48 hours prior to the meeting date.  
i.    Request from either members of the executive council or the community at-large must be given to the SCC secretary, in writing or via email, at least one week prior to the scheduled business meeting.  
ii.    If possible all requests from students concerning agenda items should be given to the appropriate class representatives or the at-large representative.  
iii.    A matter may be added to the agenda in-session if there is majority agreement of those executive members in attendance.  

III.    EXECUTIVE COMMITTEE:  The executive committee will consist of four officers (Moderator, Vice-Moderator, Treasurer, and Secretary) and four representatives (3 Class Representatives and 1 At-Large Representative) who shall be elected annually in a general election.  All elections are to be held in April, excluding the first year seat who will be elected by the incoming class in the fall pre-session.  Every effort will be made to ensure that a commuter student fills at least one of the seats on the executive council.  However, in the case that a commuter student cannot be named to a seat, any students interested in serving will be given the opportunity. The individual elected as treasurer cannot be partnered with another member of the executive committee to ensure the financial integrity.  
a.    RESPONSIBILITIES OF THE EXECUTIVE COMMITTEEE:
i.    Prepare agenda for business meetings of the SCC.
ii.    Publicize said agenda 48 hours prior to the business meeting.
iii.    Prepare the budget, to be presented at the October monthly meeting. 
iv.    Make all necessary appointments from the body of the seminarians with emphasis on representation of the entire student body. 
v.    Conduct any special business on behalf of the SCC. 
vi.    Name the committees of the SCC.  
vii.    Act as voting representatives of the community on all general business matters excluding amendments to the constitution and election of officers and representatives (See Article V).  
b.    RESPONSIBILITIES OF ELECTED OFFICERS AND REPRESENTATIVES:
i.    Moderator:
1.    Preside at all business meetings of the SCC. 
2.    With the other officers and representatives see that this constitution is enforced.
3.    Oversee the program of the SCC.
4.    Call regular business meetings of the SCC.
5.    Be empowered to call special meetings of the SCC.
6.    Call meetings of the Executive Council.
7.    Be actively involved in the events and activities of the SCC and its committees.
8.    At the completion of the term of office submit a brief written report of his/her activities to the SCC. 
9.    Serve as a representative on LTS’s cabinet or designate someone else from the SCC Executive Committee to serve in his or her place. 
ii.    Vice-Moderator:
1.    Preside in the absence of the Moderator.
2.    Succeed to the office of Moderator should a vacancy occur.
3.    Function as Parliamentarian for the SCC in all procedural matters.  
4.    Actively seek meeting date and time alternatives for discussion at a SCC meeting each fall and spring.
5.    Be actively involved in the events and activities of the SCC and its committees. 
6.    At the completion of the term of office submit a brief written report of his/her activities to the SCC.     
iii.    Treasurer:
1.    Have charge of the financial matters of the organization.
2.    Maintain records of all financial transactions. 
3.    Make a report of said records at each meeting of the SCC.
4.    Coordinate the preparation of the budget:
a.    Present a draft budget at the final meeting in the spring semester.
b.    Present a final budget at the first meeting in the fall semester. 
5.    Be actively involved in the events and activities of the SCC and its committees. 
6.    At the completion of the term of office submit a brief written report of his/her activities to the SCC.
iv.    Secretary
1.     Post the agenda for each meeting 48 hours prior to the date of the meeting.
2.    Publicize date and time of all meetings in a way that allows for the larger student body to be informed.
3.    Record and maintain said record of all the proceedings of the business meetings of the SCC.
4.    At the completion of his/her term of office, submit a brief written report of his/her activities to the SCC.
v.    Class and At-Large Representatives:
1.    Represent their constituency by actively seeking out the concerns of the community and bringing these items to the agenda of the SCC.  
2.    Be actively involved in the events and activities of the SCC and its committees.  
3.    At the completion of the term of office submit a brief written report of his/her activities to the SCC.  

IV.    COMMITTEES: Committees of the SCC shall be created from time to time to meet the needs and concerns of the council or community body.  The executive committee shall name the committees of the SCC.  Membership shall be drawn from the student body and shall report the business and approved expenditures of the committee at the regular business meetings of the SCC.  Committees that have outlived their function shall be dissolved by the executive committee or by the committee itself.  

V.    ELECTIONS:  Any seminarian enrolled in a degree program is eligible to hold office on the SCC.  
a.    Nominations and Election Procedures:
i.    At the March monthly meeting, nominations will be accepted either verbally or in writing from the floor.  Those persons nominated must accept the nomination either verbally or in writing within one week.  The ballot will be closed at the conclusion of this meeting.  
ii.    After the one week deadline for nominations acceptance ballots will be distributed to all students eligible to vote.  
iii.    Ballots will be collected and tallied by all available outgoing members of the SCC executive committee.    
1.    If in the case there are fewer than two outgoing members of the executive committee, the committee will appoint an appropriate non partisan representative to verse the process of tallying the ballots.  
iv.    After the completion of the general election, to be held at least two weeks prior to the April monthly meeting of the SCC, results shall be finalized and posted.  
v.    In the case that a seat cannot be filled following this process, the new executive committee will be responsible for appointing an individual to the empty seat during the fall pre-session term.   
b.    Term of Office:
i.    Term of Office shall be one year.
ii.    Terms of newly elected and/or selected persons shall commence at the conclusions of the final business session of the last schedule meeting of the spring term.
1.    The chair of said meeting shall install the Committee’s successors.
iii.    The elected officials may stand and succeed themselves for a second term in office; no one person shall serve in one office for three successive terms.  
c.    Vacancies:
i.    Moderator:  Should the office of Moderator become vacant during the course of the year, for whatever reason, the Vice-Moderator shall immediately assume the duties of moderator.  
ii.    Vice-Moderator, Secretary, Treasurer, At-Large and Class Representatives:  Should these seats become vacant, the executive committee shall nominate, for approval by the community at large in a manner consistent with the original election, a replacement to be assumed by the named individual at the next business meeting.
iii.    During the nomination and election process if no one accepts a nomination for one of the positions it is considered a vacancy and should be filled accordingly.  

VI.    ASSETS OF THE COUNCIL:  All assets, either monetary or other, will be used in accordance with Article VI of the Bylaws of the SCC.  Requests for funds from the SCC Committees or the seminary community at large shall be made in writing and submitted to the Treasurer with the exception of Executive Committee events whose expenditures will be voted on and recorded in the minutes at the SCC meetings prior to the event.  The treasurer will then distribute this request to all members of the executive committee for further review.  

VII.    AMENDMENTS:  Any member of the Seminarian Community Council may propose amendments to these Bylaws.  Such proposals must be communicated in writing to the executive committee and posted for the membership at least thirty days prior to the meeting upon which the item shall be placed on the agenda.  Adequate information about the changes and the agenda for the upcoming business meeting shall be distributed to the community.  Any proposed amendment that is discussed during the business of one business meeting may only be voted upon during the business of the next scheduled business meeting.  To be adopted, a proposed change in the Bylaws must be passed by a three-fourths majority of the seminarians present at the business meeting.